Get Started Today!  321-259-5500

croom new

Tip of the Week: How to Reduce the Use of Paper in the Office

Tip of the Week: How to Reduce the Use of Paper in the Office

Paper can be incredibly expensive, especially with the quantity that a normal business goes through every single day. However, not only is it expensive on the monetary side, but also on the environmental side as well. By making some changes around your office, you can be more eco-friendly and budget-friendly by reducing the amount of paper waste your organization suffers from.

Starting Your Paperless Journey
Going paperless will likely be a challenge, but it’s something that can take a considerable cost out of your business’ budget. Here is a simple guide that you can use to implement a comprehensive paperless strategy for your company:

Step 1: Identify Your Current Paper Needs
First, you need to take inventory of how much paper your business is currently using, including any that is used, filed, or stored. You also need to know if there are unnecessary duplicates of these documents, and whether or not they are being disposed of in the long run. Are your filing cabinets filled with countless versions of the same document featuring only minimal changes? Is paper taking up valuable office space that could be put to better use? Once you’ve answered these questions, you can go a long way toward understanding the changes that you need to make relative to your paperless endeavors.

Step 2: Use Available Solutions
Paperwork is such a staple in many organizations that it’s impossible to think about an alternative, but the fact remains that going paperless is just a fancy way of saying that you’re replacing physical documents with a digital alternative. From e-sign capabilities, to document scanning, as well as other advancements in document storage can all be leveraged to make your office less paper-reliant.

Thanks to the cloud and other digital solutions, you can fully eliminate the majority of your business’ physical document storage. Not all files can be stored in this sense, but you’ll find that the vast majority of them make for a much better PDF file than a massive 200 page booklet stuffed into a bulky filing cabinet.

Step 3: Engage Your Employees
Your office is more likely to change if your employees are encouraged to use your digital solutions. Make sure that they are comfortable with using these strategic solutions so that they don’t resist your attempts at introducing them to something that can not only save your business money, but make their lives easier, too. Remember, the goal is a near-seamless transition, not a perfect implementation, as such a thing doesn’t exist.

Does your business want to go paperless? TotalCareIT™ can help. To learn more, reach out to us at 321-259-5500.



No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Tuesday, June 19 2018
If you'd like to register, please fill in the username, password and name fields.

Newsletter Sign Up

  • Company Name
  • First Name *
  • Last Name *

      Mobile? Grab this Article!

      Qr Code

      Tag Cloud

      Security Tip of the Week Best Practices Technology Cloud Privacy Malware Hackers Business Computing Business Email Hosted Solutions Productivity Internet Backup IT Services Computer Network Security Mobile Devices Managed Service Provider Microsoft Software Windows 10 Ransomware Hardware Smartphone User Tips Google Android Data Workplace Tips Business Continuity Data Management Disaster Recovery Innovation Efficiency IT Support Server App Small Business Social Media Communication Encryption Browser Managed IT Services Tech Term Smartphones Network Business Management BYOD Facebook Gmail Windows Artificial Intelligence Internet of Things Office 365 Big Data Data Recovery Cloud Computing Phishing Hosted Solution Paperless Office Employer-Employee Relationship Office Apps WiFi Save Money Miscellaneous Remote Monitoring Productivity Government Mobile Device Management Spam Recovery Robot Data Backup Risk Management Upgrade Office Tips Outsourced IT Passwords Wireless Technology Alert Firewall Vendor Management Cybersecurity Saving Money Vulnerability Money Infrastructure Holiday Tip of the week Work/Life Balance Avoiding Downtime Wireless Content Filtering Wi-Fi Two-factor Authentication How To Chrome Microsoft Office Password Budget Word Virtualization IT solutions Hacker Bandwidth Virtual Reality Data storage Education Hard Drives SaaS IT service Document Management Applications The Internet of Things Windows 10 Settings Cybercrime Remote Computing Analytics Customer Service Unified Threat Management Apple Going Green IT Support Legal VPN IT Management Tech Support Twitter Social Managed IT Services Antivirus Computing VoIP Website Automation Scam Business Owner Solid State Drive Network Management User Error HIPAA Patch Management Competition User Data loss Search Best Practice Outlook Collaboration eWaste Data Security Administration Mobile Device Heating/Cooling Mobile Security Identity Theft Safety File Sharing Virtual Private Network Mouse Automobile Physical Security IBM Storage Downtime communications Cortana Taxes Cost Management Customer Relationship Management YouTube Compliance Lithium-ion battery Unified Communications Server Management Hacking Regulations Business Intelligence LiFi Tablet End of Support Sports Politics Computers Health Running Cable Computer Care BDR Printing Business Technology Websites Upgrades Training Presentation Maintenance Augmented Reality Botnet Google Drive Telephone Systems Monitors Machine Learning Router Virtual Desktop Samsung Smart Technology Google Wallet WannaCry Cameras Relocation Modem Mobile Data Cache Permissions Mobile Computing Tracking IP Address Administrator Notifications Writing Entrepreneur Cryptocurrency Distributed Denial of Service Drones Networking CCTV Private Cloud Cookies Public Speaking Recycling Fraud Touchscreen Cabling Mobile Office Crowdsourcing Retail Bitcoin Managed IT Service Digital Error Refrigeration Nanotechnology Management Update Humor Environment IT Technicians Social Engineering Downloads Windows 8 Break Fix Techology Spyware Hiring/Firing G Suite Screen Reader Company Culture Chromebook Hotspot Laptop Supercomputer Disaster Travel Mirgation Multi-Factor Security Hacks Mail Merge Dark Web Save Time Unified Threat Management iPhone Smart Tech Managing Stress Emoji Language Dark Data Servers Halloween IT Budget Address Troubleshooting Uninterrupted Power Supply Motion Sickness Law Enforcement Chatbots Google Calendar Net Neutrality Backups Printer How To Gadgets IT Consultant Connectivity Personal Information Digital Payment Enterprise Content Management Computing Infrastructure Scary Stories Hard Disk Drive Gadget Law Identity Legislation Current Events Computer Repair FCC Access Control Firefox Users Knowledge Cleaning Undo IoT Black Market Alerts Statistics 5G Meetings Comparison Title II SharePoint Experience Star Wars Licensing Network Congestion Bring Your Own Device Bluetooth Webcam Social Networking Specifications Electronic Medical Records Online Operating System Deep Learning Quick Tips Assessment Google Maps Processors Cooperation Display Business Growth Buisness Lenovo Co-managed IT Point of Sale Motherboard 3D Printing Black Friday Managed IT Microsoft Excel Analyitcs VoIP Staffing Internet Exlporer Staff Alt Codes Trending Information Technology Superfish Corporate Profile Fun Web Server Application Unsupported Software Cyber Monday Hard Drive Blockchain Google Docs Identities Time Management Marketing GPS CIO Wearable Technology Typing Shortcut Domains Flexibility CrashOverride USB Emergency Help Desk

      Latest Blog Entry

      Communication is one of the most important parts of running an organization, and this is especially true for smaller organizations that need to work closely in order to make progress. Today’s collaborative workplace is dependent on people understanding a unified message and ...

      Account Login