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TotalCareIT™ Blog

TotalCareIT™ has been serving the Melbourne area since 2001, providing IT Support such as technical helpdesk support, computer support, and consulting to small and medium-sized businesses.

Tip of the Week: How to Automate Sorting Your Emails

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Emails are a wonderfully useful solution, and quite possibly one of the most commonly used ones in the workplace today. However, not everyone is using every capability that their email solutions offer - and it has led to a lot of time being wasted in the workplace. For this week’s tip, we’ll review how to help cut back on the time spent organizing your emails.

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How to Keep Your Employees from Burning Out

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One of the most - if not the most - critical resource your business relies upon is your workforce. Your employees are what keep your operations, well, operational. As a result, they are one of your most important resources to maintain as well. They are human beings, and without the correct treatment and management, even your best employee could burn out.

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Tip of the Week: Preparing For a Successful Upgrade

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A business’ IT solutions aren’t the kind of thing that you can worry about once and never touch again - this is why manufacturers and developers are always sending out upgrades. However, you also need to have a strategy ready before you go to implement these upgrades. For this week’s tip, we’ll review how to put this strategy together.

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Tip of the Week: Creating Process Documentation

Tip of the Week: Creating Process Documentation

Businesses are driven by processes. More often than not, these processes are fairly definitive - do this, then do that, then do the other thing - and require a set order of operations. There also happen to be a lot of these processes, which makes it important that they are well-documented so you and your employees can refer to this documentation later. Here, we’ll offer a few tips on how to best document a task.

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Tip of the Week: 5 Simple Browser Tricks

Tip of the Week: 5 Simple Browser Tricks

We all know how to use the Internet (you’re here now, after all), but there are a lot of hidden secrets to it that far fewer people know. Today, we’ll let you in on five of them to try and make some basics a little easier.

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Leave Your Moving Stresses In Your Old Office

Leave Your Moving Stresses In Your Old Office

There’s nothing quite like signing off on your first business space. It’s like officially saying, “My business is up and running. Visit my office today!” What’s even more exciting, however, is when your organization is growing so quickly that your business space becomes cramped or too small to grow unhindered. Either way, the way you set up your office is going to be an important part of running your business.

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Tip of the Week: Getting Back to Email Security Basics

Tip of the Week: Getting Back to Email Security Basics

Email is a particular favorite attack vector of many who would do wrong by your business, as it is easily one of the most used communications in most businesses today. Do your employees know how large of a responsibility they have to your business’ security just by using email? In order to prevent unfortunate security blunders, you need to make sure you and your employees know a few best practices when it comes to handling email securely.

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Tip of the Week: 7 Easy Ways to Encourage Collaboration in the Workplace

Tip of the Week: 7 Easy Ways to Encourage Collaboration in the Workplace

One of the most effective methods to boost employee productivity is to encourage your workforce to work together in order to achieve their goals. Workplace collaboration allows multiple employees to combine their efforts and energies into a common project, adding value to the final product and often completing it more quickly. The benefits don’t end there, either. Here are some of the other advantages gained by encouraging collaboration among your workforce.

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Tip of the Week: 3 PC Maintenance Tips Every User Should Know

Tip of the Week: 3 PC Maintenance Tips Every User Should Know

Owning any piece of technology in today’s day and age is like a playing with fire. While it’s a great tool that has allowed civilization to grow and make great strides toward a better future, there’s also significant risk involved with owning such an expensive piece of technology. If it breaks down on you, you’ll be left with both a dent in your pocket and possibly even a chunk of your data missing. Here are three ways that even the average PC user can improve the performance of their technology and extend its life cycle considerably.

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Is it Time to Rethink the 8-Hour Workday?

Is it Time to Rethink the 8-Hour Workday?

How many hours a day do you work? Chances are that, as a business owner, you put in more than the average worker. Your team might put in the requisite eight hours, but you might find yourself putting in more. After all, working more hours means more productivity, right? Well… wrong. A recent study shows that eight hours of work, while revolutionary 200 years ago, is still too long to expect good work from your employees.

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Tip of the Week: 4 Ways to Get Rest and Avoid Burnout

Tip of the Week: 4 Ways to Get Rest and Avoid Burnout

Let’s be honest; when was the last time you seriously went out of your way to take a day off from work? The corporate business environment often leads both business owners and normal office workers to overindulge themselves in their work. Plus, the mobile-first business model isn’t making it any easier to take time off, as you’re connected to the office no matter what. However, science is proving that it’s not just beneficial, but practically necessary, to take time off on occasion.

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Tip of the Week: Why Having an Extra Workstation is Worth It

Tip of the Week: Why Having an Extra Workstation is Worth It

For every business, it’s essential to be prepared for any unforeseen problems that can disrupt day-to-day operations. One easy way to do this is by keeping an extra workstation on hand.

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Tip of the Week: It Seems Counterproductive, But Taking Breaks Actually Improves Productivity

b2ap3_thumbnail_break_at_work_400.jpgToday’s workplace productivity has reached a peak, but thanks to this enhanced amount of work, the office environment can often feel hectic and stressful. This usually leads to workers skipping breaks just so that they don’t fall behind. While this maintains the semblance of productivity, it can often lead to a significant decrease in creativity and physical health.

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5 Tips to Consider for Your IT Budget

b2ap3_thumbnail_wasting_money_400.jpgPutting together an IT budget is an exceptionally tricky procedure. Every year presents unique technical challenges that need to be addressed, but the slightest miscalculation can be detrimental to an IT budget. Here are five tips to give your organization some breathing room when it comes to planning out next year’s IT expenses.

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Tip of the Week: 2 Easy Ways to Compare Edits Made to Your Document

b2ap3_thumbnail_diff_checker_400.jpgRevising documents is a task that can take forever, especially when multiple people have to make edits and suggestions. Before you know it, the sidebar will be filled with comments and the text will be so drastically changed that it will feel like you didn’t write it in the first place. In these instances, it might help to view the original document and the new one side by side. Here are two great tools that let you do so.

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Tip of the Week: 3 Ways to Recover from Your Vacation

b2ap3_thumbnail_post_vacation_day_dream_400.jpgEverybody loves a vacation from work, but nobody enjoys the stress of catching up when returning from said vacation. It doesn’t have to be this way. By taking a few precautions, you can avoid ever again having to say, “I need a vacation from my vacation.”

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Tip of the Week: The Best Workers are Looking for a Flexible Work Environment

b2ap3_thumbnail_happy_employees_flexible_workplace_400.jpgOne of the biggest challenges of running a business is attracting and retaining quality workers. To accomplish this, you’re going to need more than an old-fashioned “help wanted” ad. These days, you will need to offer what quality employees are looking for--a flexible workplace environment.

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Tip of the Week: Don’t Let Work Ruin Your Friendships, or Friendships Ruin Your Work

b2ap3_thumbnail_be_the_boss_400.jpgAs a business owner, you walk a fine line between boss and friend. While you want to be approachable and have a company culture that’s friendly, you can’t have your employees be your closest friends. Being too close to your staff will blur your authority, breed favoritism, and make it difficult to fire people; but not being friendly will make for a cold working environment. How do you manage this social dynamic?

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